Are you looking to get straight to the solution? The most cost-effective software to manage workflows for the majority of users is either Monday or Hive.
Software for managing workflows has seen rapid growth in popularity in the past few years. It’s a great way for teams, companies and individuals to streamline routine business procedures.
With an application for managing workflows business can gain increased efficiency and automation for routine tasks, single-off projects and ongoing work.
Without the right workflow management software Teams are wasting time doing unnecessary tasks and inefficient processes. It’s impossible to evaluate areas in need of improvement using actual measures.
Making productivity more efficient is the main objective of any tool for managing workflows. This can mean something different for almost every kind of business. This is why finding a good workflow management tool can be a challenge.
We’ve come up with the top 8 workflow management software that are available on the market currently. Follow this guide to determine the right one that meets your particular requirements.
The Best 8 best Workflow Management Software
Read our comprehensive reviews to get a better understanding of the benefits, features of each, their pricing, usage instances, and negatives of each of the solutions that we have listed.
-
Monday.com— The Best Workflow Management Software Overall
Monday.com is one of the most well-known workflow management software solutions available currently available, and for the right reason. It is robust and user-friendly, and is able to meet the requirements of any size business.
More than 100,000 businesses in 140+ countries use Monday.com. It’s utilized in more than 200 industries and is trust by large brands such as Walmart, Costco, GE, Uber, PayPal, Hulu and many more.
Monday.com boards can be fully customized to manage workflows, projects, as well as daily tasks.
It’s also very simple to integrate automated workflows that are code-free to boards. This can reduce errors made by humans and helps make your whole process more efficient.
The software is able to serve a range of scenarios, such as remote work, project management marketing, human resource sales, media production IT, software development and much more.
Monday.com seamlessly integrates with over 50 tools to simplify your workflow in just few clicks.
Let’s take a look at the price and plans for this software for managing workflows:
- Basic Pricing starts at $39 a month.
- Standard — Starting at $49 per month
- Pro -starting at $79 for the month
- Enterprise — Customized pricing
The above rates include five users that are billed annually. Monthly rates are offered too.
Benefits are increased with every plan level. For instance the Basic plan includes one-week activity logs and 5GB of storage. The plan increases to a six month activity log and 20GB in storage on the Standard level.
There aren’t any plans specifically for individuals I’d suggest Monday.com to teams of five or more members. However, the program is designed to handle organizations with hundreds of users. Test it for at no cost during up to 14 days.
-
Hive: Ideal For Custom Workflow Views
Hive is a different popular and reliable solution to manage workflows. It’s a trusted solution for companies such as Google, Toyota, Starbucks, IBM, and more.
The program is flexible and can be utilized to meet a variety of requirements in business. Hive is an extremely popular option for marketers, agencies startup companies as well as operational managers, management of projects and educational institutions.
One of my most favorite features in Hive is the possibility for every user to personalize their own workflow area. Team members can toggle between Gantt and kanban views as well as calendar and table views, based on the project or their preference.
Other benefits and features of Hive are:
- More than 1,000 integrations
- Automated workflows
- Views of the Project Summary
- Action templates
- Formulas
- Validation and proofing
- Tools for communication that integrate
- Analytics
Pricing is easy too. Hive charges 12 dollars per month per user The service is charged annually. The monthly cost is $16. The plan includes basic features, however you’ll be charged on premium extras. You can try Hive for free within fourteen days.
-
ProWorkflow: Ideal for freelancers and individuals
ProWorkflow is a straightforward and easy way to use tools for workflow administration. It’s powerful, feature-rich and simple for any user to make use of.
The software is compatible with various applications you’re already using for example, Google Drive, Freshbooks, Xero, QuickBooks, Zapier and many more.
Since its beginning, over 2.5 million project have been handled by ProWorkflow. ProWorkflow has assisted with 16.8 million tasks and recorded nearly forty million working hours.
Here’s a look at pricing and plans:
Solo plans are great for freelancers and individuals. It’s affordable and loaded with options. If you choose the Solo plan you’ll be restricted to 10 active projects, which could not suffice for all of your clients. But, you’ll have unlimited access to clients.
Here’s a look at a few of the other great features ProWorkflow offers: ProWorkflow:
- Management of projects
- Task management
- Time entry
- Contact Management
- Invoice management
- File sharing
- Built-in communication
- Customized workflow dashboards
Overall, the application doesn’t have the advanced workflow automation we’ve seen in other applications available. However, it’s a good alternative for individuals. Try ProWorkflow Free during fourteen days.
-
“Backlog”: The Best Software for Workflow Management Software for Developers
Backlog is a workflow management system specifically designed for code and project management. It provides everything developers need to manage their projects on one platform.
There are more than 10,000+ organizations and 1 million users from all over the world utilize Backlog including Amazon along with Adobe.
Backlog is a great tool with many features and benefits to workflow management, including:
- Gantt charts and Kanban style boards
- Bug tracking
- Push notifications
- Updates on the history of the issue
- Task management
- Version controls
- Tools for team collaboration
- Task organization
Here’s a quick overview of the pricing and plans for Backlog:
- Free -$0
- Starter — $35 per month
- Standard — $100 per month
- Premium – $175 per month
You could save 16% by signing the annual plan. The free plan is available to the possibility of 10 users per one project. The Starter plan allows as many as 30 participants and up to five projects. It is available in two plans: the Standard plans and premium plans both allow unlimited users. The Standard plan can accommodate as many as 100 tasks while Premium allows unlimited access to everything.
If you want a private server with unlimited storage, speak to Backlog’s Backlog sales team to discuss an enterprise-specific solution that is custom.
Try Backlog for free in the next 30 days.
-
Automate.io: the best choice for complex workflow automation
More than 10,000 businesses around the world trust Automate.io for workflow management. It seamlessly integrates with your cloud-based applications and helps automate processes.
It is possible to use Automate.io to automate one-to-one tasks or for syncing data between two applications. For instance, if you receive an email in your Gmail account that contains a particular label, the software will instantly create a card for Trello.
In addition to basic automations this software is ideal for creating advanced workflows using multiple applications.
Automate.io connects to more than 100 most popular cloud and SaaS applications currently available. Additionally, you can use Automate.io’s REST API API to integrate to virtually every other app.
For helpdesk applications, CRM tools for ecommerce, helpdesk software Web forms, marketing software and much more You can utilize this software to automatize workflows for virtually any usage scenario.
Here’s a brief overview of what the Automate.io plans and prices:
- Free -$0
- Start-up -$39 per month for the first month.
- Growth — $79 per month
- Business – $159 per month
- Enterprise -Monthly cost of $319
The free plan includes 250 actions per month as well as 5 single-action bots. Paid plans begin at 10,000 monthly interaction as well as 50 bots that perform multi-action. The plans can go up to 500,000 daily actions as well as unlimited bots.
The prices listed above are determined by an annual subscription. Monthly pricing is available at an additional cost. Try any paid plan for free for 7 days.
-
Integrate the best Drag-and Drop Process Builder
Integrify has been offering services for managing workflows over the last the past 15more years. Since then the company has grown to meet the evolving needs on the market.
The software is fully tailored to meet the needs of an departmental or industry applications.
The most notable attribute of Integrify is its drag-and-drop workflow builder. It allows you to create custom workflows without the need for code. Anyone can utilize this tool to simplify processes and improve productivity regardless of the technical level.
You can create workflows that are as simple or as complicated as you want. Integrify can handle as many steps as are needed. Create quickly, precisely and make use of automation.
Integrify offers a custom form designer, a custom self-service portals, process reporting tools, as well as Process integrations via API.
The core capabilities of Integrify workflow management software include: Integrify Workflow Management Software comprise:
- Unlimited processes
- Unlimited forms
- Unlimited storage of files
- Unlimited audit trails
- Mobile access
- Free templates
- Real-time task management
- Custom-designed notifications
Integrify will also give you an account manager who is dedicated to you. Integrify can be used in the standard cloud, a the private cloud, and even on-premise for those who wish to manage the infrastructure of your choice.
There are also a variety of options for licensing based on your team’s size and access needs. For smaller teams of 15 and larger groups with more than 1,000, Integrify has a solution to suit everyone.
Pricing for Integrify isn’t available on the internet. Contact our sales team to get a no-cost estimate.
-
Intervals: Great for Small Teams
Intervals isn’t as widely known like other options that we have listed. However, the program has an incredible story to tell, and is the basis of the software’s capabilities. amazing.
The program was developed by Pelago that was founded around 20 years ago as an website design and development company. As the company grew and began to work on many projects on behalf of a variety of clients, their method of managing tasks spiraled into chaos.
After years of looking for the most effective project management software that could meet their requirements They decided to create their own program.
Enter Intervals–the very first software for managing workflows that can meet the specific requirements of small teams.
There’s an Intervals program for everyone. The cost is primarily determined by the amount of projects your team manages. Except for the Lite plan, each Intervals package is able to support the unlimited amount of clients.
The software was designed to be scalable as your agency or team grows. It’s simple to upgrade the software as you take on new clients and handle more projects.
Here’s a brief overview of the best attributes offered by Intervals:
- Task management
- Management of projects
- Invoicing
- Time tracking
- Reports that are detailed and visually appealing
- Document storage
- Calendars with interactive features
- Contact Management
- Queues for ticketing and client requests
- Customized workflows and branding
Intervals is a fantastic mobile application that lets you manage your work on the go.
If you’re looking for more advanced automated systems, this might not be the right tool for you. However, it’s a good choice for smaller teams who are rapidly growing. You can try Intervals for at no cost during the first 30 days.
-
Workfront: Ideal For Companies With Multiple Departments
Workfront is an enterprise-level workflow management software. It’s designed to aid in the alignment of teams across different departments, boost productivity, and streamline tasks.
More than 3000 brands, such as ADP, T-Mobile, and Under Armor, rely on Workfront to manage workflows on the scale of their operations.
The top features of Workfront include:
- Management of projects
- Demand management
- Strategic portfolio planning
- Management of resources
- Reporting
- Tools to help workers experience
It is compatible with other programs such as Jira, Salesforce, Google Drive, Microsoft Teams, Adobe Experience Manager, and other applications. Workfront comes with enterprise management tools in addition, which aid in managing access, security and collaboration within every department.
Pricing isn’t accessible on the internet. Here’s a quick look at the options the plans allow:
- Team For single teams
- Pro — For one department
- Business -Up to 10 departments
- Enterprise — Unlimited departments
Workfront is widely used by marketers, agencies IT departments, as well as professional services. However it is capable of accommodating any business of size.
How to Choose the Best Workflow Management Software?
Which software for managing workflows is the most efficient? There isn’t a “best for all” solution.
There are certain aspects to take into consideration when shopping for and weighing your choices. This is the method we used to determine the top software in our list.
Coding Requirements
The first thing to decide how you’ll create and control your workflows. If your staff aren’t technologically proficient, you’ll need to find an alternative that doesn’t require code or low-code.
Certain software provides visual workflow builders, or drag-and-drop capabilities to set things up. Some solutions are more complex and require understanding of coding to set up. Most of the software listed on our list are very user-friendly and provides workflow management with no code.
Automation
The entire idea of workflow managing software is that it helps increase efficiency. One of the most effective methods to achieve this is by automating specific activities or processes.
Choose a software program that permits you to use automation. Some applications offer basic automation capabilities and others provide more advanced workflow automation that includes multiple apps and software.
Don’t think that every workflow management software comes with automated tools. Some software that is designed to smaller teams and projects do not have that feature.
Integrations
In order to take full advantage of workflow management, the program must be integrated with the other tools and applications that you already use. If the program doesn’t work with your current tools, then you need to consider looking to another source.
Based on the software it is possible to integrate it with 50plus, 100+, as well as 1,000+ apps from third parties. Some applications provide REST API access that allows for custom integrations to virtually every software.
Project Management
Project management and workflow management are technically two different terms. However, a lot tools for managing workflow includes tools for managing projects.
I’m referring to items like kanban boards Gantt charts and team communication tools and many more.
If you’re in search of an all-in one workflow and project management tool Make sure that the application you choose can handle both.
Conclusion
Monday.com is our preferred choice to manage workflows. It’s the most suitable solution for the majority of projects, teams, industries and applications.
However there are plenty of other options worth taking into consideration.
For freelancers, individuals and smaller teams, check out ProWorkflow or Intervals. If you’re looking for drag-and-drop process creation, you should check out Integrify. Hive is a fantastic way to provide your team members with the option of customizing their individual workflows.
If you are looking to automatize complicated workflows, you can use Automate.io. If you have multiple departments in your company Try the Workfront. Backlog is our top recommendation for teams working on development.
No matter what needs for workflow management You can follow this guide to determine the ideal solution for you.
