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The Most Effective VoIP Phone Systems for Your Business

Are you ready to get straight to the answer? The most effective VoIP phone system for small-sized firms can be found in NextivaRingCentral and Ooma VoIP.

Voice over Internet Protocol (VoIP) phones make calls via Internet instead of using a traditional landline. It streamlines the phone system within the traditional office and allows workers from remote locations to make calls from anywhere with internet access.

VoIP phone systems to make conferencesvideo calls as well as solutions for call centers. The greatest benefit is that you do not have to worry about security or maintenance of the equipment. Your provider handles all that.

There’s no need to purchase desk phones. With the top VoIP phone service it is possible to set up your employees with headsets and be able to make calls using tablets or laptops. They might even have the ability to use their company number to make and receive calls using their personal phones.

There’s plenty you can do, and it’s likely to be less expensive than the cost of the landline. Below are comprehensive review of each and their prices as well as features and everything else you should take into consideration.

Top 10 VoIP Phone Systems to 2021

These are the top 10 VoIP phone systems that are on the market right now:
  1. Nextiva — The best choice for hybrid offices
  2. RingCentral The best no-hardware solution available for any business
  3. Ooma — Easy to setup for small businesses
  4. – The most affordable VoIP system for basic requirements
  5. Grasshopper — Ideal for use with your personal device to conduct your business
  6. Vonage – The best VoIP service to meet particular requirements
  7. 8×8 – The best choice for international calls
  8. Jive – the best value for money
  9. 1-VoIP – Ideal for switching services for VoIP and saving money
  10. Mitel – The most capable of VoIP phone solutions that can be scaled

Below are in-depth reviews of every service I suggest. Following the reviews, you’ll find an overview of what I looked for to evaluate the best products. This will allow you to evaluate your workplace and determine what’s the most appropriate for your workplace.

Find out more about the VoIP solution that is cost-effective and offers a superior experience for each employee who utilizes it.

1 – Nextiva Best for Hybrid Offices

Nextiva is a complete solution for all that modern businesses need to communicate, whether employees are at work at home, in the office, or out on the go.

You might not be aware of what your typical workday will look in just a few years down road, but it doesn’t matter if you use Nextiva. This applies regardless of whether you’re using a traditional phone system that you are looking to upgrade or are just starting out.

And it’s surprisingly cost-effective. Small groups can enjoy unlimited video conferencing, voice calls as well as texts for less than $2 each month. In most cases, you’ll only get video or voice calls for the price, but the cost for text messaging is higher.

Some other best Nextiva features are:

  • Nextiva Desktop and Mobile application
  • Auto attendant
  • Voicemail to email
  • Call the administration
  • 24/7 customer support with every plan

You’ll be in a position to route calls wherever you like. It’s not going to take an expert in tech to do it as well. Users can handle the majority of what they require by themselves. It doesn’t matter if it’s employees setting up own voicemail forwarding or an administrator adding an additional line.

The plans of Nextiva can be divided into two broad categories: small-business and enterprise.

As with most VoIP telephone services, the prices vary depending on the number of users and the duration of the contract. Nextiva has monthly or annual charges.

Overall, Nextiva is simple to use and offers high-quality customer service. From small-scale businesses to large enterprises, Nextiva is a top option to look into.

Test Nextiva for no cost and find out whether it’s the right choice for your company today.

2 – Ring Central — Best No-Hardware Solution

Ring Central is a reliable VoIP service that comes with amazing features such as voicemail-to-text (available for the lowest cost level) and conference. In addition to standard telephone calls Ring Central has a large selection of business telephone needs.

You are able to access video and messaging in addition. Indeed, Ring Central also ranked first on our list of top video conferencing providers.

The best part? No expensive new hardware. To begin you can make use of your existing phone number and other phones to make calls via the Internet.

You can also connect to your business line from any location. You can access the service on any device. It’s the most efficient and simple method to establish a corporate phone number from your existing cellphone. You must create the Ring Central account and download the application:

If you’re in search of an all-in-one call solution or VoIP phones on their own, Ring Central has you covered.

Pricing for a cell phone plan begins with $29.99 per month, per user. However, that’s for a month-to month contract. You could save 33% using an annual fee.

If you have more than 20 users, you’ll have to upgrade to an all-in one plan starting from $24.99 per month for each user, with an annual contract.

Ring Central provides an ideal VoIP solution for any company.

3 – Ooma — Easiest to Set Up for Small Businesses

Ooma VoIP is ideal for small and new businesses. You have the choice of keeping your current number or purchasing a brand new number.

The best part? Setup is lightning-fast. In reality, you can complete the setup within less than 15 minutes.

The top small-sized business features offered by Ooma VoIP are:

  • Mobile and Desktop Applications
  • Virtual receptionist
  • SMS messages
  • Blocking calls from spammers
  • Call Recording
  • Video conferencing
  • Directory of companies
  • Custom extensions

Ooma offers a fantastic rate without a long-term contract. There are two primary business phone plans available from the company:

  • Ooma Office — starting at $19.95 per month per user
  • Ooma Office Pro — starting at $24.95 per month per user

This Office Pro plan is worth the additional $5. This plan has the most sophisticated features, including recording calls, blocking calls along with voicemail transcription.

Small-scale businesses seeking an all-in-one system you can make use of Ooma to create your customized system by starting from scratch. It will comprise equipment, conference phones, a physical machine (if you’re looking for something old-fashioned) Wi-Fi phones IP phones, as well as base stations. You’ll also have the capability to provide remote workers with accessibility to offices at their homes.

If you’re in search of an enterprise phone system that grows with your company as it expands, Ooma VoIP is an excellent option to look into.

4.— The most affordable option for simple needs offers a low-cost VoIP telephone service.

In reality, they offer one of the lowest-cost VoIP plans for phones on the market right now.

There are certainly plans that are cheaper available on other sites, but there isn’t one can be recommended by me. is my preferred choice when your budget isn’t too big however you still want excellent service.

This is a quick description of the pay-per minute plans and their pricing. The rates are all in the form of annual contract.

Base — $9.99 per month

  • 300 minutes per month
  • Unlimited user extensions
  • 1-local or local toll-free or local number
  • 2 000 SMS messages
  • Forty-plus standard and standardized features

Plus — $14.99 per month

  • 500 minutes per month
  • Unlimited user extensions
  • Two local and toll-free toll-free numbers
  • 3000 SMS messages
  • Automated voicemail text message
  • Premium Hold Music

Base — $29.99 per month

  • 1,000 minutes per month
  • Unlimited user extensions
  • Three local and toll-free number
  • Unlimited SMS messages
  • 300 minutes of recording call
  • Call analytics
  • HD video conferencing

While the plans are reasonable however, they’re not without limitations. If you’re planning to go over the monthly limit of minutes it’s worth changing to an limitless plan.

The unlimited plans begin with $24.99, $32.99, and $49.99 for a month, respectively. They’re similar to the plans mentioned above with the exception that you’ll have unlimited minutes per month.

5 – Grasshopper — Best for Using Your Personal Device

Grasshopper is the best option when you’re constantly traveling.

A lot of VoIP phone providers have mobile apps however, Grasshopper is a standout from the rest. You can make use of Grasshopper using your current phone. No additional devices are needed.

The process of setting up is incredibly easy.

Choose the application (Grasshopper and Grasshopper Connect) depending on the needs of your company. Choose the appropriate number (toll-free or vanity, local number, the current one) as well as download the application. You can then start messaging and calling using your phone number immediately.

You can test Grasshopper for free by completing seven days of trial. No credit card is required.

If you’re satisfied about the product (which I’m certain you will be) Here’s a brief overview of the price and plans for paid subscriptions:

Grasshopper Solo

  • A monthly cost of $29 ($26 for an annual contract)
  • 1 number
  • 3 extensions

Grasshopper Partner

  • Monthly payment of $49 ($44 with an annual contract)
  • 3 numbers
  • 6 extensions

Grasshopper Small Business

  • $89/month ($80 with an annual contract)
  • 5 numbers
  • Unlimited extensions

Grasshopper Connect

  • $39/month ($35 with an annual contract)
  • 1 number
  • Text, email phone, and email integration

You can clearly see that Grasshopper plans are great for small businesses, startups as well as solo entrepreneurs. The ability to join and utilize your VoIP phone service without extra hardware is an enormous advantage. Additionally, conference call services that can accommodate up to 10 participants are completely free.

6. Vonage is the best choice for specific VoIP requirements

Vonage is notable for its outstanding flexibility and variety of products. They provide a variety of communications packages, which include:

  • Business telephone systems
  • Office telephone systems
  • Contact Center Solutions
  • Mobility
  • Conferencing
  • Marketing automation
  • Accessories, phones and other hardware

It’s simple to incorporate Vonage into your existing system as well. Vonage integrates with the most popular tools and technologies like G Suite, Salesforce, Office 365, Slack, and HubSpot.

A differentiating feature of Vonage is that the business provides industry-specific solutions and also solutions based on the business requirements. For instance, they offer tools to help accountants as well as healthcare firms, law firms, real estate, retail and many more.

The company also provides tools to help reduce the cost of communication, setting up an office call center or recording employee calls as well as connecting remote teams.

To use VoIP phones Vonage offers three plans: Premium, Mobile and Advanced.

The prices vary depending on the number of lines you require, which means there’s a variety of pricing available. For a better understanding Here are the costs that each program offers for companies that require 20 or more lines:

  • Mobile — $14.99 per month per line
  • Premium — $24.99 per month per line
  • Advanced — $34.99 per month per line

If you require more than four lines, the prices would increase into $19.99, $29.99, and $39.99 for the three lines, respectively.

With its pricing model as well as the wide selection of offerings, Vonage is the ideal VoIP phone service for businesses that are growing.

7 – 8×8 The best for International Calling

8×8 provides a variety of telephone services, including call centers, VoIP phone and video conference.

If you’re a small or medium-sized business that requires international call capabilities, 8×8 is the ideal option for you.

Here’s a brief overview of small-business pricing plans that are available for all-in-one communication.

8×8 Express — $12 per month per user

  • Unlimited calling within Canada and the US and Canada
  • Auto attendant
  • HD secure voice
  • Voicemail
  • Team messaging
  • High definition audio and video meeting with screen sharing
  • Desktop and mobile applications

X Series X2 — $25 per month per user

  • Unlimited calls within 14 countries
  • Advance caller ID and call forwarding and call queues
  • Voicemail transcription
  • Single sign-on and CRM integration
  • Call Recording
  • Unlimited Internet fax
  • Team messaging on cross-platform platforms

X Series X4 — $45 per month per user

  • Unlimited calling to 47 countries
  • All X2 includes
  • Operator switchboard
  • Quality of calls and analytics

X Series X6 — $115 per month user

  • Unlimited calling in 47 countries
  • 4000 minutes of contact center calling zone that spans 47 nations
  • Skills-based routing
  • Interactive voice response
  • Internet callbacks and Queues
  • Post-call surveys
  • Native CRM
  • Analytics and reports for the Contact Center

If your business includes more than one hundred employees then you should reach out to the sales team of 8×8 to request a quote for an enterprise VoIP phone system.


8 – Jive — Most Affordable VoIP Service with Great Features and Tools

Jive is a budget-friendly VoIP phone service, with the most comprehensive feature list available today. It’s difficult to find Jive’s features at a lower cost and elsewhere.

The platform offers solutions for small companies medium-sized, mid-market, and large in addition to solutions for voice, video contact centers and much other services.

However, for the moment we’ll keep using our VoIP features like:

  • Auto attendants
  • Custom-designed greeting cards
  • Time-baeding routing
  • Virtual Fax
  • Voicemail to email
  • Fax to email
  • Hold music
  • Call record
  • Call queues
  • Call analytics
  • Desktop integration
  • Conference bridge

The list of features is miles long. In reality, there are more than 80 different VoIP features for phone service that you can avail in Jive. The most appealing aspect? All features are included in every one of the Jive plans.

Pricing is determined by the amount of users you have and ranges from $19.95 to $29.95 per month per user. There are no long-term contracts, or annual commitments. All plans are month-to-month.

If you require an account with over 100 people, call Jive to request a estimate.

9 – 1-VoIP: Best for Switching to Save Money

1-VoIP is an ideal choice when you are looking for a quality VoIP service that will save you money.

Business customers who switch to 1-VoIP are saving 53% when compared to their current service This makes the service one of the most affordable alternatives available.

One of the most popular 1-VoIP business features are:

  • Call record
  • Hold music
  • Virtual Fax
  • Auto attendant
  • Hours of operation
  • Queues
  • Transfers to extensions

Although 1-VoIP offers traditional plans, I’d suggest that you use the price per minute option. This is the best choice for companies who only wish to pay for the services they utilize.

If you’re a caller with a low volume The base cost will be $14.97 per month , for each extension. After that you’ll only pay $0.02 for each minute.

The package includes all the features you need. The best part? There aren’t any long-term contracts, and no cancellation charges either and you’re free to leave at any time if you have any problems.

10 – Mitel — Most Scalable VoIP Phone Solution

Mitel provides a VoIP phone service that is based on Google Cloud. This means you’re receiving support from a market leader for reliability, scaleability and security.

It’s got a modern interface that is extremely simple to navigate. It offers real-time monitoring and seamless performance across all your devices.

Mitel is a one-stop solution for collaboration, communication and contact center services. It’s employed by well-known brands such as Netflix, Smile Doctors, and Rewards Network.

Here’s a quick overview of the plans and prices:

Essentials Starts from $20.99 per month for a single user

  • Unlimited minutes
  • 8-party audio conferencing
  • Instant messaging
  • Mobile apps
  • Outlook along with G Suite integration

Premier — Starting at $26.59 per month per user

  • Unlimited minutes
  • 25-party audio conferencing
  • Salesforce CRM integration
  • Voicemail transcription
  • Recording of calls on demand

Elite — Starting at $38.49 per month per user

  • Unlimited minutes
  • 100-party audio conferencing
  • Constant call recording
  • Archiving
  • Operator

As you will observe, Mitel has the ability to accommodate the needs of all types of businesses and sizes. Mitel is a great choice for those who want to make use of the Google Cloud reliability.

What is a VoIP Telephone System?

VoIP is “voice via Internet protocol.” Instead of traditional telephone lines VoIP systems utilize the internet.

Calls that come in from a number that is not VoIP could be converted into the VoIP line. Calls will be received from any number regardless of their phone service.

VoIP telephone systems have seen a rise in popularity among businesses in the last few years. This is because they are affordable, easy to use and have a wide range of options.

How to Pick the Right VoIP Phone Service for Your Company

If you’ve had the opportunity to look at the best VoIP phone solutions that are available today and you’re ready to select the one that best suits your needs.

This is the process we employed to narrow our choices. We suggest you do the same thing for your business.

Hardware Requirements

There are many different VoIP telephone service has been made equal. Some let you make use of your existing equipment, however, others require you to purchase specific equipment.

There are VoIP business plans that do not have hardware requirements. You can take and return calls through the mobile application.

All depends on the requirements of your company. An individual entrepreneur and a call center that is enterprise-grade will likely have different requirements for hardware.


In the majority of cases, VoIP business plans are priced according to the amount of lines or users that you own. More lines that you require the less expensive the per-user price will be.

Certain services charge per user Some offer unlimited minutes, while others offer minute limitations according to your plan.

It’s essential to choose an affordable price that is within your budget but still meeting your requirements. If you’re a small-volume caller who only receives about three or two calls every day, then you don’t require an unlimited plan.

You must also think about the duration of the contract. Some companies will require you to sign a contract for an annual period for the lowest price, while other companies bill monthly.

Installation and Ease of Utilization

In the sense of theory, VoIP phone services are meant to be simpler than traditional landlines. Therefore, avoid businesses that have an extended setup process as well as complex functions.

It is common to request a demo, or even a free trial to try out services before you decide to sign up.

Find out what existing customers think of the products and services they purchased by reviewing reviews from third parties.


It’s easy to fall towards a VoIP service that comes with a comprehensive list of features. However it’s possible that you don’t need every feature you can think of.

While some can be beneficial but think about the ones you really want or require. There’s no reason to spend additional for features that you will never need. Lists of features are always a major attraction, however it’s important to zero on tools that will benefit your company.

Some providers offer all-inclusive features while others provide services based on your package.


If your company is looking to switch to a VoIP phone The options listed above are the top ten options I would recommend.

My top three choices include NextivaOoma VoIP as well as Ring Central. Find them all and compare them to find the one that is best for you.

Whatever size or small your company is I’m certain that the ideal VoIP phone for you can be found in this list.

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