The benefits, drawbacks and prices of now’s top video conference services.
Are you ready to get straight to the solution? The most effective video conferencing solution for the majority of users is Ring Central and Go To Meeting.
Video conferencing is now vital to any company and particularly in the post-pandemic environment in which remote work is frequent.
No matter if there are remote workers, customers, prospective customers or team members spread across different locations, you need reliable video conference software.
Tools such as Skype and Facetime aren’t strong enough for organizations. They’re slow too often and don’t have the capacity to manage groups effectively and can be a hassle to set meetings.
If you’re looking to elevate the quality of your conferences up a notch by using video, then you’ll need this guide.
I’ve already completed all necessary research, and will help select the most effective video conferencing solution for your company. Whatever your company’s size and industry, or conference needs, there’s a suitable option that will meet your needs below.
The 8 Top Video Conferencing Services
Out of the many possibilities that are available, there are only eight options I’d recommend to business owners. In not a particular order, they are:
- RingCentral: The best video conferencing solution with VoIP plans for business phones.
- GoToMeeting — The best video conferencing solution for small-sized businesses.
- The ClickMeeting (or similar) The best video conferencing software to use for webinars.
- Zoho Video Meeting” Cost-effective video conferencing with basic features.
- Microsoft Teams — The best video conferencing software designed for internal communications.
- Zoom — the best video conferencing service that can be scaled.
- Join.me Video contract for the year. plans for small-scale meetings.
- Webex — The best video conferencing software designed for cloud collaboration.
Also, these video conferencing solutions aren’t classified, and all have pros and pros and. Check out the detailed reviews below to see how they compare.
Ring Central the most effective videoconferencing service with VoIP business phone plans
Ring Central is the most popular choice for videoconferencing.
This is because they offer more than video conferencing. They also provide VoIP business phone service.
You can eliminate the traditional phone service too. Ring Central includes video conferencing as an added benefit.
It is possible to purchase Ring Central Meetings as an standalone software. The plans are as follows:
Free -Cost: $0 per month
- Up 100 to 100 participants
- Unlimited one-on-one meetings
- 40-minute time limit for group meeting.
Essentials — $14.99 per month per user
- Up 100 people
- Unlimited group meetings
- 24/7 support via phone
- 1,000 call minutes per license
Advanced $19.99 per month, per user
- 100 to 100 people
- 2500 call minutes
- Real-time usage dashboard
- SLA available
This plan for free is good when compared with other plans that are on the list. The meeting duration is limited to 40 minutes per session, however you can accommodate up to 100 attendees.
Paying plans can be restricted to 100 people which is a small number relative to other plans. You can however add more meetings to your plan with an additional cost.
Ring Central is also a great provider of enterprise solutions for businesses. It is necessary to reach out to their sales staff to obtain an individual estimate. However, you can save cost by bundling the Ring Central Meetings and the telephone for business VoIP.
2 – GoToMeeting – Best Video Conferencing Service For Small Businesses
GoToMeeting lets users to transform the video conferences you attend into a collaborative space.
It’s a great option for remote workers , from sales managers from business executives, IT teams.
The main reason is GoToMeeting easily integrates with platforms your company is currently employing.
They also have an all-in-one software and hardware kit for those looking to convert your existing conference room into an online one. This equipment is more advanced than the cameras, microphones and speakers in your devices currently.
Other notable advantages and features from making use of GoToMeeting to video-conferencing are:
- Cloud collaboration
- Automatic adjustment of bandwidth
- Available available on Mac, PC, iOS and Android
- Single-click to join and start sessions with a single click.
- Multi-channel support
- Integrated scheduling
As opposed to other platforms in this listing, GoToMeeting has just two plans that you can choose from:
- Professional — $14/month
- Business -$19/month
The plans are identical. GoToMeeting allows unlimited meetings as well as unlimited durations of meetings for both plans. There are also features such as Sales force Integration, Slack meeting launcher, and an administrator center with each.
The most significant distinction that separates Professional and Business models is the fact that they can accommodate between 150 or 250 guests and 250 participants, respectively.
Alongside more participants In addition, the Business plan grants you access to transcriptions, keyboard and mouse sharing as well as unlimited cloud storage as well as mobile cloud recordings.
It’s not a problem to choose the Business plan in lieu of the Professional. The additional benefits are worth the additional 5 dollars per month.
GoToMeeting offers plans for enterprise that can accommodate up to 3,000 people. However, those plans aren’t sold on the web. You’ll have to talk to the sales representative for a customized estimate.
Save 16% off the GoToMeeting service by signing up for an annual contract.
You are able to test GoToMeeting absolutely free with 250 participants during 14 consecutive days.
Teams is an instant messaging platform with video capabilities, provided by Microsoft. The platform was designed to facilitate internal communication within the workplace.
With audio, chat, and video capabilities , for groups of 10 to 10,000, Teams is the ultimate internal communication tool.
Slack has been a direct rival of Teams. But Teams is more impressive due to its superior videoconferencing technology as well as capabilities. However, the configuration as well as the usage and onboarding are more complicated. Therefore, be aware of it prior to the time.
Teams is most effective when accessible via a computer or via a web application. There’s a mobile version however users prefer the Web version because it’s more user-friendly to use.
Here’s a brief review of the plans and prices:
- Microsoft Teams – Free
- Office Business Premium— $12.50 per user , per month
- Office 365 E3 — $20 per user per month
Both plans for paid are accessible under an annual agreement. The free plan and the entry-level paid plan each are limited to 300 users, whereas the Office 365 E3 plan is unlimited.
You’ll have access to several features with this version for free, like video calls. However, you’ll require Microsoft Office 365 Business Premium in order to make the most of this program.
Paid plans include 140plus app integrations, 1TB of storage and scheduled meetings, as well as meeting recordings, as well as administrative assistance.
The main drawback of Teams is its limited features. It’s not actually a video conferencing solution. Instead, it’s best to use it for one-on one video conferences or small groups.
If you’re looking to host large-scale video conferences or make presentations to clients, then you must look elsewhere to find a better solution.
3 – Click Meeting – Best Video Conferencing Service For Webinars
Click Meeting is a bit different compared to some of the other video conferencing services. This platform has a specific standout: webinars.
It’s a great option for those of you who want to hold large online events, market your products with video demonstrations, and host online courses or training sessions with live video.
They also traditional video conferencing solutions for team meetings and business collaboration. However, if that’s all you need, I’d look towards the other options on this list.
Their pricing is complicated too. There are two plans that depend on how many attendees you have.
Here’s an overview of those price points per month for each plan:
Up to 25 — $30
Up to 50 — $45
Up to 100 — $79
Up to 200 — $149
Up to 500 — $179
Up to 1,000 — $309
Up to 25 — $45
Up to 50 — $55
Up to 100 — $95
Up to 200 — $179
Up to 500 — $229
Up to 1,000 — $359
For video conferences with more than 1,000 attendees, contact the ClickMeeting sales team for a custom enterprise solution.
You can try ClickMeeting free for 30 days and run webinars with up to 25 attendees to try it out. Save up to 20% off your with annual billing instead of a month-to-month contract.
The Automated plan is your best option for broadcasting professional video webinars. This plan comes with advanced features like auto-streaming to Facebook or YouTube, automated follow-up emails to attendees, Google Analytics integration, and certificates of attendance.
ClickMeeting is definitely pricey compared to the other options on our list, which is why I wouldn’t recommend it for just basic video conferencing use. But the price is worth it if you’re planning to use the webinar features.
4 – Zoho Meeting – Most Affordable Video Conferencing Service With Basic Features
Zoho Meeting is arguably the most straightforward video conferencing solution on the market today. There isn’t a bunch of bells and whistles. Just one plan for video conferencing.
Pricing is simple; it’s $10 per month per user, or $8 per month for an annual contract.
The plan comes with everything you need in a video conferencing service. However, it’s limited to just 100 participants per meeting and storage of up to 10 recordings.
This isn’t enterprise-grade software by any means, but it’s an affordable and suitable choice for small business owners.
Some of Zoho’s top features include:
Embed meeting links
You’ll also have the ability to switch a presenter, give someone control, and remove users from a video conference.
As expected, Zoho Meeting integrates seamlessly with Zoho CRM. So if you’re already using a Zoho product, this will be a top option for you to consider.
This isn’t the most feature-rich video conferencing software out there. But it’s a quality solution for small business owners who just need basic features and already utilize Zoho products.
5 – Microsoft Teams – Best Video Conferencing Service For Internal Communication
Teams is an instant messaging service with video capability, offered by Microsoft. The platform is designed specifically for internal communication in the workplace.
With chat, audio, and video capabilities for group sizes of 10 or 10,000, Teams is the ultimate in-house communication solution.
Slack is a direct competitor of Teams. But Teams shines with its superior technology and video conferencing features. However, the setup, usage, and onboarding are a bit more complex. So just be aware of that ahead of time.
Teams is best when it’s accessed from a desktop device or web app. There is a mobile app, but overall the web version is easier to navigate.
Here’s a quick overview of the plans and pricing:
Microsoft Teams — Free
Office 365 Business Premium — $12.50 per user per month
Office 365 E3 — $20 per user per month
Both paid plans are only available with an annual contract. The Free plan and entry-level paid plan both have a limit of 300 users, while the Office 365 E3 option is unlimited.
You’ll still have access to quite a few features with the free version, including video calls. But you’ll need Office 365 Business Premium to get the most out of this software.
Paid plans have 140+ app integrations, 1 TB of storage, scheduled meetings, meeting recordings, and administrative support.
The biggest downside of Teams is that it’s limited. It’s not really a true video conferencing service. Instead, it’s better for one-on-one video meetings or smaller groups.
If you want to host large-scale video conferences and make presentations to clients, you should look elsewhere for a more suitable solution.
6 – Zoom – Best Video Conferencing Service For Scalability
Since its launch in the year 2011, Zoom has rapidly established itself as a leader in the video conferencing industry. The software is used by major companies like Ticketmaster, Uber, Pandora and GoDaddy to name some.
The area where Zoom excels is in its simplicity. The company offers plans to companies that are of any size and shape with a no-cost option.
Zoom can be used for video conferencing that can accommodate up to 1,000 people and at least 49 images projected on each screen.
The platform is safe using role-based security for users security, password protection, as well as waiting rooms. Zoom allows your team to collaborate through screen sharing, file sharing, and other interactivity tools.
Zoom is trendy, and naturally, it can be used via the mobile application also. This is ideal for those who are in a hurry and are unable to access computers for meetings.
Here’s a quick overview of the pricing model used by Zoom:
Basic – Free
- Unlimited one-on-one meetings
- 100 to 100 people
- 40-minute limit for group meeting.
- Unlimited number of meeting
Pro — $14.99 per month per host
- All the basic features
- 24-hour meeting limit
- Tools to manage users
- Admin feature controls
- Tools for reporting
- 1 GB cloud recording
Business $19.99 per month for each host
- Pro features. All Pro features
- Minimum 10 hosts
- As many as 300 participants
- Phone support dedicated to the customer
- Branding for the company
- Cloud transcriptions of recordings
- Admin dashboard
Enterprise — $19.99 per month, per host
- All Business features
- Minimum 50 hosts
- A minimum of 1,000 attendees
- Unlimited cloud storage
- A dedicated customer support manager
- Executive business reviews
- Bundle discounts are available to Zoom Rooms and webinars
As you will see, there’s an option that is suitable that is suitable for all. The free plan is a great option for freelancers and entrepreneurs who has to video chat every now and then to have a few brief meetings.
Beyond the personal use, you’ll have move to Pro or Business plans to maximize the benefits of Zoom. It’s good news that Zoom allows for you to upgrade to a new plan as your business grows.
Take note that your plan’s plan will impact the level of support you get. If you want the best support available, you’ll have to upgrade your plan.
7 – Join.me – Best Annual Contract For Video Conferencing Services
Join.me offers solutions for individuals, teams as well as businesses. From small businesses up to Fortune 500 companies, Join.me is a well-known option.
It’s also very simple to use and start using. The registration process is as fast as it can get. It’s not necessary to talk with a sales rep or obtain a customized estimate. Visit their website and you’ll be able begin a conversation in a matter of minutes.
For a video conference to begin, you must invite others. conference, invite other participants to “join” your conference (hence”join” in the first place). You can invite them via email or a customized URL.
With Join.me you can alter the background for video conferencing and URL, and even share your screen with only one click. You can invite others to join you in your event even if they’re not connected to Join.me. Join.me platform.
Here’s a summary of the pricing and plans options:
Lite — $10 per month per user
- Five participants maximum for each meeting.
- There are no video streams*
- Unlimited meetings
- No time limits
- Personal link and background that you design
Pro — $20 per month per user
- up to 250 people per meeting
- up to 10 streams of video
- Capabilities for recording
- 50 GB cloud storage
- Meeting scheduling
Business — $30 per month per user
- A maximum of 250 people attend a meeting
- 1TB cloud storage
- Bulk imports by users
- Feature permissions
- Enterprise authentication
- Salesforce integration
Be aware that the Lite plan doesn’t include video conference. Therefore, I strongly recommend that you choose Pro plan. Pro plan.
It’s also important to note that all plans come under an annual term. Monthly plans are not available.
You can however try Join.me for free by registering for 14 days of trial. When compared to other options that are available, Join.me is a bit constrained in terms of meeting participants as well as the number of video streams available per meeting. It’s still a great choice for those who do not require more than 10 simultaneous streams of video for a conference.
8 – Webex – Best Video Conferencing Service For Cloud Collaboration
Cisco is a name that’s synonymous with high-quality business technology. Therefore, it shouldn’t come as a reason for anyone to be surprised it is that Cisco Webex ranks at the top of our list of video conferencing software.
With Webex it is possible to host large-scale virtual events that have up to 100,000 attendees and also host an interactive webcast for 3,000 audience.
Webex is ideal for running on-demand training sessions for large groups , too. Webex is an excellent method to onboard employees across several locations.
The Webex mobile application is another prominent aspect of Webex’s platform. Hosting meetings and joining them are easy and accessible from any place.
The most appealing feature of the video conferencing application is cloud collaboration feature. It’s simple to share files or screens participants to ensure that everything is in order and make the meeting more engaging. This is what makes them ideal for teams.
Cisco provides four plans to select among, which includes a simple free plan.
Free -Cost: $0 per month
- A maximum of 50 participants
- 40 minute limit on meetings
- Unlimited meetings
- 1 GB cloud storage
Starter — $16.95 per month per host
- A maximum of 50 participants
- Unlimited meeting duration
- 5 GB cloud storage
- Transcriptions recorded
- User management
- File sharing and application
Plus — $22.95 per month per host
- 100 to 100 people
- Assign alternative hosts
- Let others schedule meetings to be held by the host
- Customizable Webex URL
- Admin portal
- 24/7 customer support
Business — $32.95 per month, per host
- Up to 200 people
- 10GB cloud storage
- Custom options and branding
- Single sign-on
- Active Directory sync
- Minimum five licenses per month
On first look, Webex prices seem to be more expensive than Zoom. However, you will cut down by 20 percent per month by signing the annual agreement.
It’s also important to note it’s worth noting that Webex Plus plan doesn’t have any host minimums and the business plan only has five licenses as the minimum. Zoom has a 10 – and 50 host minimum on plans that are similar in prices.
This means that Webex is a good alternative for those who want features that are enterprise or business-grade for a small team.
How to Find the Most Effective Video Conferencing Services?
If you’ve had the opportunity to look over the best solutions available How do you choose the most suitable solution for your specific circumstance? This is the method I employed to create this guide.
I’ve listed each feature set that is important the most to you and the reason to think about it when evaluating potential platforms.
In today’s world of working from home and teams that are distributed, video conferencing dimensions are an important factor to take into.
Choose the right plan and service that will allow the amount of people you’ll need for your video meetings. Don’t overpay for a plan with limit on participants that you can’t be able to meet. However, more crucially you don’t want to find yourself in a position that your list of participants is too big for the platform you’re using and your plan.
The global pandemic is that is forcing a lot of people in remote work schools and businesses have to be able make all the time they need for specific calls.
This is why we examined the length of time each plan permits you to fulfill when making the list. In most cases, these had to be weighed against the number of participants are permitted in the plan too.
In the end the plan that provides unlimited time, but just a dozen people could not be suitable for teams with more members.
Video conferencing software that is good allows you to plan easily and with a variety of calendar applications.
When you are looking at scheduling options, consider how they connect with other calendar and planning tools like Google Calendar, iCal, and Office 365.
It’s possible to host a lot of attendees in an event, but it doesn’t mean each participant can stream videos.
For instance, RingCentral plans have up to 100 people for a meeting, however they restrict you to 10 concurrent video streaming.
Don’t get swayed by the limits on participants. Always verify the number of users who can stream an entire video simultaneously.
Collaboration tools are vital for teams and groups.
Features such as screen sharing integrated chat, built-in screen sharing and cloud collaboration can be extremely useful in presentation and team projects. It’s also beneficial when a video-conferencing service is integrated with tools and platforms you already use to run the business. It is possible to look for features such as Salesforce integration , or Google Analytics integration.
Here’s a brief overview of the platforms that were discussed above.
- RingCentral RingCentral The best video conferencing solution with VoIP plans for business phones.
- GoToMeeting — The best video conferencing solution for small companies.
- clickMeeting (or similar) The most effective video conferencing software to use for webinars.
- Zoho meeting Affordable video conferencing service that comes with basic features.
- Microsoft Teams — The most effective video conferencing software designed for internal communications.
- Zoom — The best video conferencing service that can be scaled.
- Join.me Video contract for the year. conference plans for small gatherings.
- Webex — The best video conferencing software designed for cloud collaboration.
So , what’s the top videoconferencing service available that’s available? The answer is dependent on who you ask and what exactly you’re searching for.
Based on this article, I’m certain that you’ll make the right choice for your company. Whatever your unique circumstances may be, these solutions will be adapted to your specific needs.
If you’re not sure which is the best for you, use the form below to evaluate the most effective solutions further.